LocalRecFacility booking software in Saskatoon, Saskatchewan
LocalRec Facility OS is booking and operations software for indoor sports facilities in Canada. It's built for Saskatoon facilities that rent turf, courts and gyms by the hour. Customers book on the web or in the LocalRec app, your desk adds phone bookings to the same calendar, and a field or gym rented in parts is never booked twice.
What renting space in Saskatoon looks like
Many bookings still come in by phone
A lot of indoor space in Saskatoon is booked by phone or in person. The city's leisure centres take rental requests by phone or email, and its fields and rinks go through the Allocations Office. Behind every call is someone who has to be free to pick up, check the schedule and write the booking where the next shift will see it. On LocalRec your desk keeps taking calls. Staff pick the customer, choose the space and time, and the booking is checked for clashes before it saves. Customers who would rather not call book the same calendar on the web or in the LocalRec app.
Turf costs more after school in winter
Indoor turf here is usually priced by season and time of day, with fall and winter weekday evenings and weekends at the top rate. Give each rental a rate for prime hours and a dated winter season with its own rates. Customers see the right price before they book, and a booking keeps the price it was made at if you change your rates later.
Fields sold by the quarter
Turf here is rented by the quarter field. That is how a big building fits several teams on one surface, and it is where a paper schedule slips. A full-field booking has to rule out every quarter, and a quarter has to rule out the full field. Add the field as four sections, then create rentals for the full field, each half and each quarter. LocalRec blocks every rental that shares a section with a booking, so two teams never turn up for the same turf.
Winter pickleball fills up
Saskatoon had 28 indoor pickleball courts in May 2026, more than Regina, and winter court time is the hardest to find. If you rent courts, publish each one as its own rental with its own rate, so a group can book two courts for an evening without phoning around. Hide a court for a private event and it drops off your booking page until you publish it again.
Paying up front
If you want customers to pay in full when they book, turn on card payments. Customers pay the full price when they book, into your facility's own Stripe account, and a refund goes back to the card. If your regulars would rather send money, use Interac e-Transfer with an optional deposit and a window to send it, and staff confirm each transfer when it arrives.
Requests that wait for a reply
Campus gyms here are rented through an online request form, so the group asking waits for someone to read it and write back before they know the time is theirs. A booking on your LocalRec page confirms as soon as the customer enters the code sent to their email. The hour is held for them while they check out, so nobody else can take it halfway through.
Set your own rates and policies
The City of Saskatoon rents its gyms and field house courts from one yearly rate card. On LocalRec you set your own opening hours, closures, rates, cancellation policy and sales tax.
How LocalRec fits a Saskatoon facility
Phone and web bookings on one calendar
Phone and walk-in bookings from the desk and bookings customers make themselves show on one day and week calendar. Staff can reschedule, cancel with a refund preview and mark who turned up.
Full field, halves and quarters
Sell the full field, a half or a quarter, or one court of a gym, from the same calendar.
Prime-time and winter rates
Charge more on weekday evenings and over the winter, and customers see the price before they book. For a rental you quote case by case, show price on request instead.
Choose how customers pay
Take card at booking into your own Stripe account, Interac e-Transfer, or payment at the facility. LocalRec takes no booking commission, and memberships are on the Grow plan.
Facility types we cover
Indoor soccer and turf
Sell a full field, its halves and its thirds, and a futsal court, all on one calendar.Pickleball
Rent one court, a pair or the whole hall, and hold every court for league night.Basketball courts
Sell full courts, half courts and every court together from one calendar.Volleyball courts
Rent volleyball courts that cross your basketball lines, with club practice nights on the same calendar.Multi-sport gym
Rent a full gym, its basketball courts and a volleyball court across both without bookings colliding.
Questions owners ask
Can I charge a higher winter rate for my turf?
Yes. Add a winter season with its own rates, and bookings in those dates use them.
Can my front desk keep taking bookings by phone?
Yes. Staff add phone and walk-in bookings from the desk calendar, and each one is checked against the bookings customers made on your booking page.
Can I sell quarter fields as well as the full field?
Yes. Set the field up as four sections and create the full field, two halves and four quarters from them. LocalRec blocks every rental that shares a section with a booking.
Are memberships available for Saskatoon facilities?
Yes, on the Grow plan. Members pay by card into your facility's own Stripe account.
See your facility set up in LocalRec
Tell us how your spaces divide and we'll show you the booking page and calendar set up the same way.